Would you like to inspect the original subtitles? These are the user uploaded subtitles that are being translated: 1 1 00:00:01,240 --> 00:00:02,690 Here's how the functional manager 2 2 00:00:02,690 --> 00:00:06,043 manages the personnel allocation across several projects. 3 3 00:00:07,010 --> 00:00:09,490 They obtain loading reports from the Gantt tool 4 4 00:00:09,490 --> 00:00:10,960 to determine where their personnel 5 5 00:00:10,960 --> 00:00:13,970 are over-allocated and under-allocated, 6 6 00:00:13,970 --> 00:00:17,050 enabling them to avoid chaos by allocating personnel 7 7 00:00:17,050 --> 00:00:20,113 first to the highest-priority projects. 8 8 00:00:21,430 --> 00:00:23,280 Here's an example report. 9 9 00:00:23,280 --> 00:00:25,640 All the Gantt chart tools can produce these reports 10 10 00:00:25,640 --> 00:00:27,113 in several different formats. 11 11 00:00:28,090 --> 00:00:31,290 This report shows what Albert and Baker are working on 12 12 00:00:31,290 --> 00:00:33,790 by deliverable across the projects, 13 13 00:00:33,790 --> 00:00:35,283 laid out across the calendar. 14 14 00:00:36,250 --> 00:00:37,700 The histogram graph at the bottom 15 15 00:00:37,700 --> 00:00:39,283 highlights Baker's loading. 16 16 00:00:40,880 --> 00:00:44,060 As you can see, Baker is over-allocated 17 17 00:00:44,060 --> 00:00:46,720 for March, April and June, 18 18 00:00:46,720 --> 00:00:49,943 while he has no work scheduled for September and October. 19 19 00:00:51,130 --> 00:00:52,730 Baker�s functional manager can now make 20 20 00:00:52,730 --> 00:00:54,683 some informed decisions. 21 21 00:00:55,780 --> 00:00:58,170 If they have other staff with the same skills 22 22 00:00:58,170 --> 00:00:59,280 that aren't fully allocated 23 23 00:00:59,280 --> 00:01:01,600 during the period Baker is overworked, 24 24 00:01:01,600 --> 00:01:03,620 they can divide up some of Baker's work 25 25 00:01:03,620 --> 00:01:06,603 and not impact any of the existing project schedules. 26 26 00:01:07,980 --> 00:01:10,060 If they don't have unallocated staff 27 27 00:01:10,060 --> 00:01:12,400 with the same skills during this period, 28 28 00:01:12,400 --> 00:01:15,540 they will have to allocate Baker first to whichever projects 29 29 00:01:15,540 --> 00:01:19,430 the organization has identified as highest priority, 30 30 00:01:19,430 --> 00:01:21,600 and his work on lower-priority projects 31 31 00:01:21,600 --> 00:01:23,763 will have to move later in the schedule. 32 32 00:01:25,550 --> 00:01:27,920 If the organization cannot accept delays 33 33 00:01:27,920 --> 00:01:29,910 in the lower-priority projects 34 34 00:01:29,910 --> 00:01:32,760 and wants to keep all the schedules intact, 35 35 00:01:32,760 --> 00:01:34,470 the functional manager will have to be given 36 36 00:01:34,470 --> 00:01:36,920 more budget to hire more staff 37 37 00:01:36,920 --> 00:01:39,723 to address the period of Baker's over-allocation. 38 38 00:01:41,550 --> 00:01:45,093 Those are the three options, nice and easy and organized, 39 39 00:01:45,930 --> 00:01:49,183 and what makes it easy is the resource loading report. 40 40 00:01:50,380 --> 00:01:53,070 Of course, these loadings will be continually changing 41 41 00:01:53,070 --> 00:01:55,100 and need to be kept updated, 42 42 00:01:55,100 --> 00:01:56,770 and don't need to be very accurate 43 43 00:01:56,770 --> 00:01:58,393 more than about six months out. 44 44 00:01:59,380 --> 00:02:03,280 However, if the data is kept as up to date as possible, 45 45 00:02:03,280 --> 00:02:04,210 then the functional manager 46 46 00:02:04,210 --> 00:02:07,110 can do their job of managing their staff, 47 47 00:02:07,110 --> 00:02:08,710 the personnel won't get whip-sawed 48 48 00:02:08,710 --> 00:02:11,670 between periods of overwork and underwork, 49 49 00:02:11,670 --> 00:02:13,730 and the projects will get the people they need 50 50 00:02:13,730 --> 00:02:15,823 as efficiently as possible. 51 51 00:02:16,920 --> 00:02:18,603 Everybody wins. 4416