Would you like to inspect the original subtitles? These are the user uploaded subtitles that are being translated: 1 1 00:00:01,340 --> 00:00:03,280 To make the matrix structure work, 2 2 00:00:03,280 --> 00:00:05,600 the functional managers have a critically important job 3 3 00:00:05,600 --> 00:00:09,483 to do in ensuring a realistic loading for their personnel. 4 4 00:00:10,520 --> 00:00:11,790 The more the teams are interrupted 5 5 00:00:11,790 --> 00:00:13,890 moving between different projects, 6 6 00:00:13,890 --> 00:00:17,080 the greater the overall loss of productivity, 7 7 00:00:17,080 --> 00:00:20,030 measured in studies as between 15 and 23 minutes 8 8 00:00:20,030 --> 00:00:22,193 for each time they are interrupted. 9 9 00:00:23,930 --> 00:00:25,710 Remember the human complexity constraints 10 10 00:00:25,710 --> 00:00:27,330 from the overview chapter, 11 11 00:00:27,330 --> 00:00:30,600 one of the most important facts for any manager to know? 12 12 00:00:30,600 --> 00:00:32,500 The maximum number of items humans can keep 13 13 00:00:32,500 --> 00:00:35,373 in the mind simultaneously is three to four. 14 14 00:00:36,560 --> 00:00:40,070 In other words, working on more than one project at a time 15 15 00:00:40,070 --> 00:00:43,233 incurs a rapidly rising cognitive cost. 16 16 00:00:44,340 --> 00:00:46,670 Ideally, team members should be dedicated to 17 17 00:00:46,670 --> 00:00:50,670 one project at time until their work is complete, 18 18 00:00:50,670 --> 00:00:53,200 but certainly above three, the loss of productivity 19 19 00:00:53,200 --> 00:00:55,473 starts to become very significant. 20 20 00:00:57,370 --> 00:01:00,160 Therefore, to manage their staff, 21 21 00:01:00,160 --> 00:01:03,370 functional managers need to use a Gantt scheduling tool 22 22 00:01:03,370 --> 00:01:06,020 to track and manage a realistic allocation 23 23 00:01:06,020 --> 00:01:09,303 of their personnel across all the projects. 24 24 00:01:10,840 --> 00:01:12,450 The functional manager's Gantt chart 25 25 00:01:12,450 --> 00:01:14,690 might look something like this example, 26 26 00:01:14,690 --> 00:01:16,690 which includes five projects, 27 27 00:01:16,690 --> 00:01:19,590 each with several deliverables, to which their personnel 28 28 00:01:19,590 --> 00:01:21,843 have been allocated in various amounts. 29 29 00:01:23,090 --> 00:01:24,870 Once the functional manager has the data 30 30 00:01:24,870 --> 00:01:27,870 on what deliverables their personnel are working on when, 31 31 00:01:27,870 --> 00:01:30,140 they can make sure the loading is realistic 32 32 00:01:30,140 --> 00:01:32,660 by running a resource loading report, 33 33 00:01:32,660 --> 00:01:34,240 similar to the one a project manager 34 34 00:01:34,240 --> 00:01:36,023 would run within their project. 35 35 00:01:37,080 --> 00:01:37,980 Let's take a look. 3105