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These are the user uploaded subtitles that are being translated: 1 1 00:00:00,465 --> 00:00:01,298 What is the process 2 2 00:00:01,298 --> 00:00:03,681 for creating a Precedence Diagram? 3 3 00:00:03,681 --> 00:00:07,024 Start by meeting with the core project team, 4 4 00:00:07,024 --> 00:00:09,476 with the work breakdown structure in hand. 5 5 00:00:09,476 --> 00:00:11,866 Just like building the WBS, 6 6 00:00:11,866 --> 00:00:14,118 expect at least three meetings, 7 7 00:00:14,118 --> 00:00:15,406 ideally a day apart 8 8 00:00:15,406 --> 00:00:19,009 before the precedence diagram begins to stabilize. 9 9 00:00:19,009 --> 00:00:20,457 For a very large project, 10 10 00:00:20,457 --> 00:00:22,668 it may require a dozen meetings or more, 11 11 00:00:22,668 --> 00:00:25,827 but it's worth it. 12 12 00:00:25,827 --> 00:00:28,154 For the first meeting, 13 13 00:00:28,154 --> 00:00:30,928 start by taping pieces of flip-chart paper 14 14 00:00:30,928 --> 00:00:34,827 horizontally along the wall to create a working area. 15 15 00:00:34,827 --> 00:00:38,431 Write the deliverables on to post-it notes. 16 16 00:00:38,431 --> 00:00:42,179 Same as for the WBS creation, use the square post-it notes, 17 17 00:00:42,179 --> 00:00:45,299 as they are usually the best trade-off in size. 18 18 00:00:45,299 --> 00:00:47,598 Post a start box at the beginning 19 19 00:00:47,598 --> 00:00:50,706 and a finish box at the end. 20 20 00:00:50,706 --> 00:00:53,398 And then working with your core project team, 21 21 00:00:53,398 --> 00:00:56,137 brainstorm moving the deliverables around 22 22 00:00:56,137 --> 00:00:58,887 to find the precedence relationships. 23 23 00:00:59,985 --> 00:01:01,931 The two key questions are, 24 24 00:01:01,931 --> 00:01:05,174 "What do we need to start this deliverable", 25 25 00:01:05,174 --> 00:01:07,790 and "What can we start 26 26 00:01:07,790 --> 00:01:10,373 once this deliverable is done?" 27 27 00:01:11,535 --> 00:01:15,364 Remember to add arrows only for hard dependencies, 28 28 00:01:15,364 --> 00:01:16,790 where the predecessor is really needed 29 29 00:01:16,790 --> 00:01:19,040 as input for the successor. 30 30 00:01:20,451 --> 00:01:23,601 Ensure there are no dangling deliverables, 31 31 00:01:23,601 --> 00:01:25,538 so everything has a predecessor, 32 32 00:01:25,538 --> 00:01:28,613 the kickoff meeting if nothing else, and a successor, 33 33 00:01:28,613 --> 00:01:31,196 the close out if nothing else. 34 34 00:01:32,439 --> 00:01:35,254 It's very common to add newly discovered deliverables 35 35 00:01:35,254 --> 00:01:37,443 as necessary, as you proceed. 36 36 00:01:37,443 --> 00:01:40,125 This is a key value of the process. 37 37 00:01:40,125 --> 00:01:43,134 So don't hesitate to add anything you realize you missed. 38 38 00:01:43,134 --> 00:01:47,078 Plans, reviews, drafts, final, contracts approvals, etc. 39 39 00:01:47,078 --> 00:01:49,906 line:15% And just update the work breakdown structure diagram later 40 40 00:01:49,906 --> 00:01:51,406 line:15% as needed. 41 41 00:01:52,770 --> 00:01:55,375 Here's a critically important practical tip, 42 42 00:01:55,375 --> 00:01:57,873 draw the arrows in pencil first, 43 43 00:01:57,873 --> 00:02:01,034 then in marker only when the first draft is complete, 44 44 00:02:01,034 --> 00:02:02,933 and the entire team agrees 45 45 00:02:02,933 --> 00:02:04,924 all the arrows in pencils are correct. 46 46 00:02:04,924 --> 00:02:08,258 line:15% Since it is common to realize you need to move deliverables 47 47 00:02:08,258 --> 00:02:10,306 line:15% once you draw the arrows in pencil, 48 48 00:02:10,306 --> 00:02:12,562 line:15% and if you've already drawn some in marker 49 49 00:02:12,562 --> 00:02:14,046 line:15% then the diagram becomes very messy 50 50 00:02:14,046 --> 00:02:17,903 line:15% after you move things around, and hard to work with. 51 51 00:02:17,903 --> 00:02:20,535 line:15% Then after you've got a good draft from the first meeting, 52 52 00:02:20,535 --> 00:02:22,251 line:15% draw up the diagram 53 53 00:02:22,251 --> 00:02:24,696 line:15% with any tool with connector lines 54 54 00:02:24,696 --> 00:02:26,922 line:15% where the lines move with the boxes 55 55 00:02:26,922 --> 00:02:29,115 line:15% making modifications easy. 56 56 00:02:29,115 --> 00:02:30,796 line:15% All modern drawing tools 57 57 00:02:30,796 --> 00:02:32,831 line:15% have these kinds of moving connector lines, 58 58 00:02:32,831 --> 00:02:36,694 line:15% including Power Point, Visio, and Libre Office Draw. 59 59 00:02:36,694 --> 00:02:40,580 line:15% Then, for subsequent meetings, 60 60 00:02:40,580 --> 00:02:43,267 line:15% make redlines to a printout of the precedence diagram 61 61 00:02:43,267 --> 00:02:47,550 line:15% on paper and update the soft-copy afterwards. 62 62 00:02:47,550 --> 00:02:49,418 line:15% And just keep holding meetings 63 63 00:02:49,418 --> 00:02:50,915 line:15% ideally a day apart 64 64 00:02:50,915 --> 00:02:54,405 line:15% until the changes subside and the diagram stabilizes. 65 65 00:02:54,405 --> 00:02:57,948 line:15% It will get easier from meeting to meeting. 66 66 00:02:57,948 --> 00:02:59,954 line:15% You will actually be able to see the logic firm up 67 67 00:02:59,954 --> 00:03:02,397 line:15% as the number of updates decrease 68 68 00:03:02,397 --> 00:03:05,412 line:15% in each subsequent meeting. 69 69 00:03:05,412 --> 00:03:09,555 line:15% Definitely give the precedence diagram the time it requires, 70 70 00:03:09,555 --> 00:03:12,768 line:15% since it is the essence of project planning. 71 71 00:03:12,768 --> 00:03:16,148 line:15% You learn so much about the project logic, 72 72 00:03:16,148 --> 00:03:18,590 line:15% and get a much more accurate understanding 73 73 00:03:18,590 --> 00:03:21,247 line:15% of what is really driving the schedule, 74 74 00:03:21,247 --> 00:03:24,330 line:15% resulting in a much more accurate project plan. 75 75 00:03:24,330 --> 00:03:26,523 line:15% You will find the precedence diagram will be 76 76 00:03:26,523 --> 00:03:30,023 line:15% your most useful project management tool. 6839