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These are the user uploaded subtitles that are being translated: 1 1 00:00:01,240 --> 00:00:02,420 Finally, 2 2 00:00:02,420 --> 00:00:04,330 let's look at the practical essentials 3 3 00:00:04,330 --> 00:00:08,533 of preparation and review of the Project Management Plan. 4 4 00:00:10,510 --> 00:00:13,330 Now that we know what it will take to get the project done, 5 5 00:00:13,330 --> 00:00:15,430 we capture all the planning work 6 6 00:00:15,430 --> 00:00:19,893 in the Project Management Plan, often abbreviated just PMP. 7 7 00:00:21,290 --> 00:00:23,890 The Project Management Plan describes the essentials 8 8 00:00:23,890 --> 00:00:26,760 in each of the 10 PMBOK knowledge areas, 9 9 00:00:26,760 --> 00:00:29,630 providing a standard structured document 10 10 00:00:29,630 --> 00:00:32,710 for the stakeholder review, final adjustment, 11 11 00:00:32,710 --> 00:00:36,533 and approval before project execution begins. 12 12 00:00:37,870 --> 00:00:40,630 A typical Project Management Plan Table of Contents 13 13 00:00:40,630 --> 00:00:41,780 includes the following. 14 14 00:00:42,870 --> 00:00:47,340 First, the Background, including the Need. 15 15 00:00:47,340 --> 00:00:51,040 The problem or opportunity providing the key reason 16 16 00:00:51,040 --> 00:00:52,640 the project is being considered. 17 17 00:00:53,830 --> 00:00:55,270 The Sponsor. 18 18 00:00:55,270 --> 00:00:59,060 Identification of the organization paying for the project, 19 19 00:00:59,060 --> 00:01:01,660 with a single person as the formal point of contact. 20 20 00:01:03,000 --> 00:01:04,390 The Customer. 21 21 00:01:04,390 --> 00:01:07,930 The end-user representative, with a single person 22 22 00:01:07,930 --> 00:01:09,480 as the formal point of contact. 23 23 00:01:10,840 --> 00:01:12,660 And the Business Case. 24 24 00:01:12,660 --> 00:01:16,330 An analysis showing the benefits will exceed the costs, 25 25 00:01:16,330 --> 00:01:18,490 revised with the latest information produced 26 26 00:01:18,490 --> 00:01:19,323 during planning. 27 27 00:01:20,840 --> 00:01:25,840 Then, the Scope, including the Objective. 28 28 00:01:26,230 --> 00:01:28,030 The all important sentence 29 29 00:01:28,030 --> 00:01:32,360 describing the ultimate project outcome and the benefit, 30 30 00:01:32,360 --> 00:01:35,050 agreed to by the stakeholders during initiation, 31 31 00:01:35,050 --> 00:01:38,963 so the project has a well-defined target and purpose. 32 32 00:01:40,220 --> 00:01:41,920 The Requirements. 33 33 00:01:41,920 --> 00:01:46,430 The detailed sentences describing what is needed 34 34 00:01:46,430 --> 00:01:50,280 to meet the objective, including standards, quantities, 35 35 00:01:50,280 --> 00:01:51,893 functions, and features. 36 36 00:01:53,190 --> 00:01:54,940 The Solution. 37 37 00:01:54,940 --> 00:01:57,660 A description of the proposed solution, 38 38 00:01:57,660 --> 00:02:00,083 with a graphic wherever possible. 39 39 00:02:01,370 --> 00:02:04,780 And the Work Breakdown Structure. 40 40 00:02:04,780 --> 00:02:07,500 All the deliverables that will be provided to the customer 41 41 00:02:07,500 --> 00:02:09,150 at the end of the project, 42 42 00:02:09,150 --> 00:02:12,340 plus all those that will be produced by the project team 43 43 00:02:12,340 --> 00:02:15,573 and provided to each other just to get the project done. 44 44 00:02:17,230 --> 00:02:19,173 Then, the Schedule, 45 45 00:02:20,120 --> 00:02:23,023 including the Precedence Diagram. 46 46 00:02:23,910 --> 00:02:26,950 The graphic showing the logic of the project, 47 47 00:02:26,950 --> 00:02:28,963 how the deliverables fit together. 48 48 00:02:30,230 --> 00:02:32,590 And the Gantt Chart. 49 49 00:02:32,590 --> 00:02:34,230 The schedule baseline 50 50 00:02:34,230 --> 00:02:37,360 showing how the deliverables map onto the calendar, 51 51 00:02:37,360 --> 00:02:40,000 including identification of the critical path 52 52 00:02:40,000 --> 00:02:41,603 driving the schedule end-date. 53 53 00:02:43,210 --> 00:02:48,210 Then, the Budget, including a Deliverable Costing. 54 54 00:02:48,990 --> 00:02:51,910 A listing of the cost of each deliverable, 55 55 00:02:51,910 --> 00:02:53,960 sometimes down to the work package level. 56 56 00:02:55,160 --> 00:02:57,270 And a Cost Curve. 57 57 00:02:57,270 --> 00:02:58,670 For large projects, 58 58 00:02:58,670 --> 00:03:02,473 a graph showing how the spending will proceed across time. 59 59 00:03:03,620 --> 00:03:06,380 Then, the Risks. 60 60 00:03:06,380 --> 00:03:09,920 Including the risk register, and for larger projects 61 61 00:03:09,920 --> 00:03:12,630 sometimes including a reference to a separate document 62 62 00:03:12,630 --> 00:03:15,743 containing all the response plans and other information. 63 63 00:03:17,070 --> 00:03:19,730 Then, the Issues. 64 64 00:03:19,730 --> 00:03:22,790 Any significant problems already known 65 65 00:03:22,790 --> 00:03:24,113 before the project starts. 66 66 00:03:25,400 --> 00:03:27,373 Then, Stakeholders. 67 67 00:03:28,230 --> 00:03:31,400 Including a stakeholder register, 68 68 00:03:31,400 --> 00:03:33,410 especially including identification of those 69 69 00:03:33,410 --> 00:03:35,683 whose support to the project is required. 70 70 00:03:37,160 --> 00:03:38,980 Then Resources. 71 71 00:03:38,980 --> 00:03:42,500 The human and other resources required for the project, 72 72 00:03:42,500 --> 00:03:45,560 including an organization chart of the project team, 73 73 00:03:45,560 --> 00:03:48,570 and identification of any critical resources, 74 74 00:03:48,570 --> 00:03:51,093 sometimes including a staffing plan over time. 75 75 00:03:52,510 --> 00:03:54,640 Then, Communications. 76 76 00:03:54,640 --> 00:03:58,730 Documenting at least the weekly meeting, monthly review, 77 77 00:03:58,730 --> 00:04:01,150 and change control board meetings, 78 78 00:04:01,150 --> 00:04:03,760 plus any other planned communications 79 79 00:04:03,760 --> 00:04:08,593 identifying who, what, when, and how. 80 80 00:04:10,000 --> 00:04:11,800 Then, Quality. 81 81 00:04:11,800 --> 00:04:13,970 How it will be assured, 82 82 00:04:13,970 --> 00:04:18,203 including at least peer reviews and user reviews. 83 83 00:04:19,780 --> 00:04:20,693 Then Procurement. 84 84 00:04:21,560 --> 00:04:25,400 How contracted material and services will be managed, 85 85 00:04:25,400 --> 00:04:27,370 including the type of contracts 86 86 00:04:27,370 --> 00:04:29,490 and how they will be awarded, 87 87 00:04:29,490 --> 00:04:30,750 including known costs 88 88 00:04:30,750 --> 00:04:33,350 when selection has already occurred during planning. 89 89 00:04:34,520 --> 00:04:37,600 And then the Change Control Process. 90 90 00:04:37,600 --> 00:04:41,490 This section is usually included to make it explicitly clear 91 91 00:04:41,490 --> 00:04:43,980 that anything already baselined, 92 92 00:04:43,980 --> 00:04:46,930 most importantly the project scope, time and cost, 93 93 00:04:46,930 --> 00:04:49,780 must go through a formal impact analysis 94 94 00:04:49,780 --> 00:04:51,523 before any changes are made. 95 95 00:04:53,000 --> 00:04:55,540 And the finally, Appendices. 96 96 00:04:55,540 --> 00:04:57,550 With anything else required, 97 97 00:04:57,550 --> 00:04:59,400 including any voluminous information. 98 98 00:05:00,310 --> 00:05:02,510 Often including a requirements listing 99 99 00:05:02,510 --> 00:05:04,030 with a mapping to the deliverables 100 100 00:05:04,030 --> 00:05:05,630 that help meet each requirement. 101 101 00:05:06,560 --> 00:05:09,900 Appendices, or Attachments, are sometimes also required 102 102 00:05:09,900 --> 00:05:11,470 for items like the Work Breakdown Structure 103 103 00:05:11,470 --> 00:05:13,080 and the Precedence Diagram, 104 104 00:05:13,080 --> 00:05:15,090 if they are large format, 105 105 00:05:15,090 --> 00:05:16,590 sometimes included in a folder, 106 106 00:05:16,590 --> 00:05:18,110 placed in a plastic envelop, 107 107 00:05:18,110 --> 00:05:19,513 in the project plan binder. 9039