All language subtitles for 5. Conditional IFs (SUMIF, COUNTIF, AVERAGEIF)

I recently conducted a poll on Vingtaine, where I asked one of my followers and connections to let

me know which functions in Excel, they find the most useful and by far the clear winner was count votes

and some ifs.

And both of these functions, as well as their sister functions, average if men f and Max F are effectively

if statements which have conditions or have criteria.

And there's a really important distinction to make here in this lesson, we're going to talk about count.

If some f and average is in the next lesson, we're going to talk about count, if plural.

Some ifs, average ifs and those latter three are newer additions to excel.

The original functions that we've had for quite a while now are the singular count.

If some, if average.

If so, let's start out in this lesson by taking a look at how those work, and then we'll add a bit

of complexity to it in the next lesson.

What we have here is a small table.

We have some sales team members, we have the company that they work for.

We've just got two companies in here.

We have their job titles, so they're either a sales rep or a sales manager, and then we have the total

amount in dollars that they've sold.

Now what I want to find out is some information, but based on criteria.

So if we take a look at this first table and just concentrate on this first one, my criteria is going

to be micro world because what I want to work out here are the total sales for Micro World.

So we're adding in a condition where we have to tell the formula, perform a sum calculation of the

total sales, but only when the company is equal to micro world.

So we only want to add up those total sales.

So in this scenario, where we have one piece of criteria, which is micro world, we use the singular

form.

Some if and this is a fairly straightforward calculation to do so, let's type in equals some if.

What arguments do we have here?

Well, our first argument is range.

A second argument is criteria.

And then we have a third optional argument.

How do I know this is an optional argument?

Well, it's enclosed in square brackets.

So every time you see an argument that has square brackets around the outside, it means it's not a

mandatory piece of criteria.

You don't have to include it in order to get this formula to work.

Now we are going to include some range in this calculation, so we're going to use all of the arguments.

Now our first argument here is range and then we have criteria.

Now I like to work backwards when I'm thinking about this.

What is my criteria in this formula?

Well, my criteria is micro world.

So my range is going to be wherever I'm going to find the word microLED, so I'm going to find that

in the company range.

So my first argument here is the range, and then I can specify the criteria that I'm looking for.

So the criteria I have listed in Cell F six.

Now again, I could have hardcoded in the word micro world in quote marks, of course.

But as I said, wherever possible, try and use cell references.

Now the final argument here is that optional argument of some range.

Now in this case, I do need this because otherwise excel isn't going to know what I want to add up.

I haven't told it to add up the total sales yet.

So my some range is going to be total sales.

Close the bracket, enter and there is my result.

So let's review.

We're saying some if the company range equals micro world, if it does sum the total sales.

So that is some f where we use a single piece of criteria in this case micro world.

Let's take a look at how this would work if we're counting as opposed to something.

So in this second example, again, we have one piece of criteria I want to work out the total number

of employees at Computex.

So effectively, I want it to look through this table and wherever it finds computer, I want it to

count the number of entries, and that's effectively going to give me the number of employees that work

that.

So for this, we have one piece of criteria.

So we're using count, if singular.

This time we have two arguments, range and criteria.

Again, I like to work backwards.

My criteria is going to be comp tech.

Which range am I going to find that n?

I'm going to find it in the company range comma.

My criteria is can't be tech effectively sell F-14.

Close the bracket, hit enter, it's telling me there are six employees at Columbia Tech, and because

my dataset is reasonably small, I can just do a quick visual check just there.

And yes, I do have six employees.

It's also worth noting that down in the status bar, if you take a look over on the right hand side,

it's telling me the count is six.

And if you can't see that information, a little quick tip here if you right click in the state as far.

Make sure you have average count, numerical count min, max and some turned on so that when you start

selecting things in your worksheet, you can see all of those values in the status bar at the bottom.

So let's do the final calculation down here.

This is just doing an average.

So this time I want to find the average sales for comp tech again, one piece of criteria.

So this time we're going to use average.

If in its singular form, we have three arguments just here.

My criteria is computer.

So the range is going to be company.

The criteria is comp tech and the average range.

Well, I'm looking for the average of the sales, so I want to use the sales range.

Close the bracket answer and now I get my average.

So that is how we can use those three super useful formulas to return results based on one piece of

criteria.

In the next lesson, I'm going to show you how you can do the same thing for how we can incorporate

multiple pieces of criteria.