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The secret to boosting your productivity
lies in making a routine that helps you work.

Optimally, let's see how you can make a
routine that will help you stay organized and

focused as you tackle different kinds of work.

In his book, deep work rules for focused
success in a distracted world, author Cal

Newport differentiates between different
kinds of work based on whether they require

an environment of deep work or shallow work.

According to Newport, deep work is a process
of working without distraction that pushes

your thinking capabilities to their limit.

On the other hand, shallow work
refers to tasks that can be performed

even when you are distracted.

For example, writing a paper on a new product
proposal within a deadline involves deep

work on the other hand, researching for it.

When the deadline is far
away could be shallow work.

So how do you engage in deep work?

Here are Newport's four techniques of deep.

Create a clear work plan, add rituals to
your working day, make time to unwind,

use shallow work periods to prepare.

Once the project plan is set planning.

Your day is in your hand, try
planning actions for the day based

on your energy and willpower levels.

Schedule the most important
actions for those times of the day.

You have the most energy.

This will boost your productivity.

Writer, Donna McGeorge suggested
you use your body's natural rhythms

to plan your day in her book.

The first two hours make better
use of your most valuable time.

She points out that people are most
alert and energetic in the morning.

So start your day by focusing
on the most important work.

The second two hours are all about
being reactive and spontaneous.

After lunch focus on small, low priority task.

Use the end of each working day
to plan for the next control and

maintain your energy levels through
the day with food exercise and rest.

Let's take a moment here and
focus on the point of rituals.

Having specific rituals while working can
ensure that you put your best foot forward.

Um, I'm not conscious of many rituals, but
I suspect I do two or three things that I

do unconsciously and have become rituals.

One is planning for meetings.

Uh, when I go into a meeting, I'm
always, I always want to be very clear.

What is the objective of that meeting?

What's the outcome expected and, uh, what is.

Agenda.

How will the meeting run?

Uh, what is my role in the meeting?

What is expected of me?

Uh, and sometimes I try, I tend to
write it down or, or just quickly jot it

down so that I have it in front of me.

If there are any particular messages
I want to deliver and so on.

So planning well before a meeting, not just
walking into a meeting and winging it, uh, is

a very big part of the ritual that I follow.

I guess my second ritual would
have to be that, uh, I maintain

to do lists like a lot of people.

Uh, I do think that given.

How busy one's life has become.

Uh, and it must be for all of us,
uh, that if you don't get into the

discipline of maintaining a to-do list
and striking things off, actually, it's

quite nice to feel the nice feeling of
striking things off keeps me motivated,

uh, to maintain rigorous, to do lists.

Uh, and that has really
served me very well in life.

I think the last thing that
I will mention, and I think.

I have found this extremely helpful is that
if you are putting a document, uh, or a

email or an end product out, uh, and by out,
I mean to a, a boss or a client or to the

external world in any way, then just making
sure and being meticulous about its present.

Uh, that it's, it's buttoned down that
it's clean, that there are no mistakes.

Typos errors, formatting errors.

And so on.

And some of my teams actually find this
quite irritating because they sometimes

may feel that I'm spending time on things
that are perhaps minor or superfluous.

If the content itself is very good.

Uh, and I feel that, uh, if, if you
don't do that, then you look sloppy.

Uh, and I think it's important to have
that attention to detail whenever.

Putting out a document or an end product
or an email that is going out to other

people, rituals can help you improve your
performance and productivity by decreasing

your anxiety, freeing up your mental
energies and showing you the path forward.

Did, you know, consider these rituals
of some of the most successful

creatives and entrepreneurs.

Warren buffet wakes up at 6:45 AM and begins
the day by reading newspapers and books.

Maya Angelou would arrive at 6:30 AM to a
rented local hotel room to write until 2:00

PM and then go home afterward to do some.

Richard Branson wakes up at 5:00 AM
exercises and spends time with his family.

First thing every day, before working
on his business, when you start creating

rituals, they may take some effort and may
seem like an extra demand on your time.

They will become a habit with practice
and you will realize how they help

you save time and effort many times.

Here's a downloadable revision
sheet about Cal Newport's deep

work technique for your reference.